At a Glance • Key Takeaways
- Automated Efficiency: Streamline online bookings, live availability scheduling, and customer communication without manual intervention.
- Live Capacity & Conflict Prevention: Prevent double-booking across staff, rooms, activity sessions, or rental fleet assets in real time.
- 0% Platform Booking Fees: SmartBookings does not charge transaction fees or take percentage cuts of your ticket sales or customer payments.
Overview: Powerful Mass Editing
Manually modifying dozens of daily slots individually is time-consuming. SmartBookings includes a comprehensive Bulk Edit Panel in the Dates & Times management screen allowing you to update prices, capacities, session times, titles, or copy whole schedules across hundreds of sessions in seconds.
Common Bulk Update Scenarios:
- Mini Golf & Adventure Golf: Duplicating an entire day of 15-minute tee-times (40+ slots) across all weekdays in July and August.
- Soft Play Centres: Increasing session capacity from 25 to 35 places across all weekend slots due to added seating.
- Laser Tag & Arenas: Shifting all evening mission start times back by 15 minutes across Friday, Saturday, and Sunday sessions.
- Holiday Pricing: Applying peak holiday admission rates across all sessions scheduled during Easter or Christmas school holidays.
How to Access Bulk Edit Options
1 Go to Sessions > Dates (EventsTickets.aspx).
2 Select your category and use the filters (Date From, Date To, Day of Week, or Template) to display the sessions you want to modify.
3 Use the checkboxes in the first column to select the target sessions (or tick the header box to select all displayed rows).
4 Click the grey Show bulk edit options button directly beneath the session list.
The bulk edit tools only apply to the rows you have ticked with a checkbox.
The Bulk Action Tools Explained
1. Copy to New Date (Schedule Replicator)
Replicates the selected sessions (complete with times, capacities, and settings) onto one or more future dates.
- Click in the To dates: box and select your target destination calendar date(s).
- Click Copy to new date and confirm.
- Example: Take your fully configured Saturday schedule (e.g. 10 mini golf tee-times or 4 soft play sessions) and duplicate it to every Saturday across the summer!
2. Change Price in Bulk
Updates the baseline session ticket price for all selected slots. Enter the new price (e.g. 14.50) and click Change price.
3. Change QTY (Capacity)
Adjusts the maximum venue capacity across all selected sessions simultaneously. Enter the new number of places (e.g. 35) and click Change QTY.
4. Move Time +/- (Time Shift)
Shifts both start and end times forwards or backwards by a specific number of minutes.
- Enter
30 to move sessions 30 minutes later (e.g. 10:00 becomes 10:30).
- Enter
-15 to move sessions 15 minutes earlier (e.g. 10:00 becomes 09:45).
- Click Move time +/-.
5. Change Duration +/-
Extends or reduces the length of the session without altering the start time. Enter minutes (e.g. 15 to add 15 minutes, or -30 to shorten by half an hour).
6. Change Title
Renames the sessions in bulk. Tick the "Set to time" checkbox to automatically inject the dynamic {Start} - {End} tag (e.g. "10:00 - 12:00").
7. Move to Another Category
Transfers the selected sessions and their booked records to a different session type/category.
8. Change Template
Re-associates the selected sessions with a different Timetable Template.
9. Delete Selected
Removes empty sessions from your calendar.
Built-in Safety Protection: SmartBookings automatically disables the delete button for any session that already has booked tickets (BookedCount > 0), protecting you from accidental cancellation of customer bookings!
Ready to Automate Your Bookings?
Join hundreds of UK operators running on SmartBookings with 0% platform booking fees and automated payments.
Frequently Asked Questions
How do I shift all evening session times by 30 minutes across an entire month?
Navigate to Sessions > Bulk Updates (BulkUpdateEvents.aspx). Select your category, choose your start and end dates, select the sessions to adjust, and enter a time shift (e.g., +30 minutes). SmartBookings updates all selected sessions in a single operation.
Can I mass-update ticket prices across hundreds of future dates at once?
Yes. Under Bulk Updates, choose the price adjustment tool to increase or decrease ticket prices across selected date ranges by either a fixed amount (e.g. +1.00) or percentage, without needing to open individual session records.
How do I increase venue capacity limits for summer holiday peak periods?
In Bulk Updates, select the holiday date range and use the 'Capacity Override' tool to increase total places (e.g., from 80 to 120 places) across all morning and afternoon sessions to accommodate additional outdoor play areas or marquee extensions.
What happens to existing bookings when I perform a bulk update on a date range?
SmartBookings protects existing customer bookings. If you change prices or total capacity, already confirmed reservations remain at their booked price. If you adjust start times, the system notifies you of affected bookings so updated confirmation emails can be dispatched.
Can I delete multiple cancelled session slots in bulk without affecting other dates?
Yes. You can filter by specific session times (e.g. all 19:00 weekday twilight sessions) across a date range and delete them in bulk, leaving all daytime and weekend sessions completely intact.
Try SmartBookings Free
Ready to Automate Your Bookings & Boost Revenue?
Join hundreds of leisure venues, sports clubs, clinics, and equipment hire businesses. Set up your online booking system in under 10 minutes with 0% platform booking fees.
14-Day Free Trial
No Credit Card Required
Free Setup & UK Support
Start Free Trial →
Instant setup • Cancel anytime